Executive Assistant - C-suite

EA to General Counsel
up to £73k (depending on experience)
London
Hybrid working

MUST have previously worked for a FTSE 100 or large PLC organisation recently.

I have exclusively partnered with a renowned and leading Consumer Health business in London, recruiting for an experienced EA to support the General Counsel. You will need to have at least 5 years experience supporting at C-suite level and must have worked for a FTSE 100 or billion dollar PLC company previously. Previous experience supporting someone in a legal capacity / understanding of legal documents and contracts is an advantage. Please email your CV to shendl.van-wyk@investigo.co.uk

Key responsibilities

• First point of contact for General Counsel both internally and externally.
• Ensure understanding of functional priorities, stakeholders, team members and ways of working.
• In partnership with the GC , plan and manage the running of the function to ensure optimum
• delivery.
• Manage all functional meetings including scheduling, attendees and agenda setting,
• proactively planning ensuring timing aligns to the functional & business priorities.
• Support the Executive leadership team members, adhere to financial rigour for the function, ensuring regular
• meetings with relevant Finance Partners
• Proactively work with the Leadership team to understand key priorities or risks to be flagged
• at a functional level (extended to HR & Finance Partners).
• Identify opportunities for improvement across the function.
• Undertake ad hoc reports/projects as required by the GC (eg. attending internal risk or
• privacy forums).
• Manage internal and external communication from the GC e.g. people announcements,
• managing the external engagement plan in partnership with the Global Communications team where
• required.
• Manage the onboarding of new LT members, assist new starters, handle movers and leavers, with
• input from the GC and HR. Act as a buddy to new starters in the team, guiding them through processes
• and systems.
• Provide comprehensive executive administrative support to the GC
• Manage and prioritise diary, ensuring alignment to business priorities with minimal direction,
• ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
• Inbox management - incoming and outgoing correspondence in a proactive and
• timely manner.
• Plan and manage GC's travel, including the preparation of agenda for trips.
• Produce or collate documentation including preparation of materials in advance of regular key
• meetings, including GC & Board meetings (eg. Presentations, talking points, meeting briefs).
• Organise all logistics for meetings (visitors, catering etc), conferences and events whilst
• adhering to the meetings policies, collaborating closely with internal/external parties.
• Manage expenses, handle invoices and raise purchase orders related to the GC & team in a timely manner.
• Take minutes during meetings to build, monitor and coordinate appropriate action logs.
• Provide mentorship and guidance to function admin staff.
• Liaise with CEO & Executive Team's Assistants to ensure alignment on diaries & activities.

Qualifications and skills

• Familiar with the external business landscape, media and investor awareness.
• Able to demonstrate an understanding of the business' and functions strategic priorities to help triage
• the demands on Executive member & their LT.
• Able to build high quality, high impact relationships.
• Able to work at pace, navigate complexity and solve problems.
• Proven track record in effective communication with senior stakeholders
• Delivering to the highest standard of professionalism as the GC representative.
• Experience of influencing and supporting C-Suite Executives
• Proactive, anticipating needs and requirements, with no prompting or guidance.
• Confidentiality, recognising the level of stakeholder interaction within the role i.e. board members,
• government, investors.
• Excellent communication skills, awareness of interdepartmental relationships and ways of working.
• Extremely competent IT skills including advanced Microsoft Office application usage.
• Strong organisational and administration skills.
• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for
• detail.
• Project management, reporting, and coordination skills